Disconnected spreadsheets
Order, supplier, shipping, and cost information lives in separate files that quickly become outdated.
Connected import operations
Run your import operation from one connected platform.
Manage orders, freight offers, shipping, containers, customs, documents, costs and team activity from one connected operational record.
Try ImportlyAI free for 30 days. No payment information is required.
Fewer spreadsheetsEarlier warningsClear accountability
Organize your import operations today and build the structured foundation for AI, automation and future integrations.
Search orders...
New order
24
Active shipments
67
Containers
8
Need attention
12
Cleared this month
Expected Container Arrivals
37 × 40 HQ · 18 × 20 DV · 5 × LCL
8This week
14Next week
6+2 weeks
19+3 weeks
10+4 weeks
Requires attention
8 ordersIMP-1048
Documents incomplete
IMP-1043
Goods Ready Date missing
IMP-1039
Shipping details required
IMP-1031
Review ETA information
The operational gap
Import operations shouldn't be this fragmented.
Every shipment generates dates, documents, costs, messages, and decisions. When that information is spread across different tools, small gaps turn into expensive delays.
Updates buried in communication
Important dates and shipment changes are scattered across emails, calls, and messaging apps.
Missing documents discovered too late
Incomplete paperwork is often noticed only when the shipment is already approaching the port.
Deadlines tracked manually
Ready dates, departures, container free days, customs steps, and returns all require constant follow-up.
Responsibility is unclear
Without structured assignments and activity history, teams lose track of who owns the next action.
ImportlyAI replaces disconnected follow-ups with one structured operational workflow.
How It Works
Follow the import journey from setup to container return.
Each step stays connected to the order, so authorized team members can see what has happened, what is missing, and what needs attention.
- STEP 01
Set up your workspace
Add suppliers and items, invite users, and set permissions and order visibility for each role. Existing supplier and item lists can be imported from Excel.
SuppliersItemsUsersPermissions - STEP 02
Create and prepare the order
Record the approved import order, its items, expected dates, and commercial details. Keep required documents and their review status with the order.
OrderItemsDocumentsGoods Ready Date - STEP 03
Compare offers and manage shipping
When applicable, record and compare offers received from your own freight providers. Then manage the forwarder, booking, departure, and expected arrival.
Provider offersForwarderBookingETA - STEP 04
Prepare and clear customs
Follow document receipt and approval, customs file details, declaration, payment, and clearance with the responsible people.
DocumentsDeclarationPaymentClearance - STEP 05
Follow containers to return
Follow containers through port arrival, inland transport, warehouse receipt, and return to port. See delays and missing updates.
At portInland deliveryReceiptReturn - STEP 06
Resolve issues and review results
Use assignments, alerts, discussion, activity history, and reports to coordinate work, manage exceptions, and review performance.
AssignmentsAlertsHistoryReports
One
connected operational record for each order
Clear
responsibilities and order visibility
Full
follow-through to container return
ImportlyAI records and compares the freight offers your company receives. It does not provide freight quotations, shipping services, or freight prices.
Product
One connected record for every import order.
ImportlyAI helps companies manage the operational journey from an approved import order through supplier readiness, items and documents, freight decisions, shipping, customs, inland movement, goods receipt, and container return.
Teams work from the same order record, with assignments, alerts, activity history, and reports to help them follow progress and resolve exceptions. ImportlyAI manages import operations alongside your existing accounting or ERP system; it does not replace it.
Download Product OverviewAvailable today
One import workflow. Multiple operational views.
Orders, shipping, containers, customs, documents, and costs are connected parts of the same process. Company administrators can assign different permissions and order visibility to users according to their responsibilities.
Order Details
Keep every import order connected
Manage supplier information, items, freight offers, shipping, customs, containers, documents and costs from one connected order record.
Shipping Process
Stay ahead of every shipment
See what is pending, booked, departed or approaching port while keeping shipping dates, references, forwarders and shipment information organized.
Container Process
Follow containers from sea to warehouse
Track containers through transit, port arrival, inland transportation, warehouse delivery and return using one operational workflow.
Operational flow
In Transit
At Port
In Trucks
At Company
Customs Process
Keep customs clearance moving
Give the customs team a clear view of what is pending, ready, paid or cleared and which information still requires action.
Data Quality
Let the system surface what needs attention
Identify incomplete documents, missing shipping information, missing warehouse assignments, customs payment requirements and other operational gaps before they become delays.
One import. One connected record.
Every authorized team member works from the information they need.
How It Works · Freight Decisions
Compare the offers your company receives.
Record freight offers received from your own providers and compare dates, transit times, free days, amounts, and currencies within the relevant import order.
Record several provider offers for the same order
Compare important shipping information in one place
Keep attachments and notes connected to each offer
Review the decision with the full order context
Compare providers
Keep offers received from your freight forwarders connected to the same import order instead of comparing them across emails.
Compare transit and free days
Review ETD, ETA, transit time, and free days together before making a shipping decision.
Track offer validity
See offer dates and validity periods so your team knows which quotations are still relevant.
Keep commercial terms visible
Compare amounts and currencies alongside the operational details of each offer.
ImportlyAI helps your team record and compare offers. It does not issue freight quotations, set freight prices, or provide shipping services.
How It Works · Collaboration
Bring departments together with appropriate access.
Purchasing, logistics, customs, warehouse, and management can work from the same import record. Company administrators can assign permission groups and limit which orders each user can see.
Purchasing
Manage suppliers, items, commercial details, ready dates, and order information.
Logistics
Coordinate provider offers, forwarders, shipping dates, containers, and delivery progress.
Customs
Work with customs files, documents, approvals, declarations, payments, and clearance status.
Warehouse
Follow inbound containers, warehouse assignments, arrivals, and operational handoffs.
Management
Review progress and exceptions across orders, shipping, customs, and containers.
Example permission group
Logistics Team
Module
View
Edit
Manage
Orders
Shipping
Customs
Documents
Company Settings
Access follows each person’s responsibilities
Module permissions control available actions. Order visibility controls which orders a user can access.
How It Works · AI Readiness
Organize import data today. Build a foundation for AI.
ImportlyAI currently brings operational records and workflows together. Teams can use connected information, process views, assignments, and reports to manage their daily work.
AI-assisted document extraction and additional automated checks are future product directions. They should not be treated as available features today.
Structured records
Orders, suppliers, items, shipping, containers, customs, documents, and costs follow a consistent structure.
Connected information
Operational details remain linked to the relevant import order instead of being scattered across separate files.
Clear process stages
Shipping, customs, and container views help teams follow progress and see what needs attention.
Visible gaps
Document statuses and operational views help users identify missing information and incomplete steps.
Available today
Connected records and operational workflows
Follow orders, documents, shipping, customs, containers, assignments, and reports in the platform.
Future direction
AI-assisted document work and further automation
Planned assistance may help prepare information for review. Qualified, authorized people remain responsible for customs classification and compliance decisions.
How It Works · Future Direction
Preparing for more connected import operations.
Today, authorized internal users can collaborate around connected order records. Direct exchange with external partners and synchronization with other software are areas for future development.
Potential future connections
Suppliers
Explore structured exchange of order and commercial information.
Customs brokers
Explore connections for documents and clearance information.
Forwarders and shipping companies
Explore connections for shipment and container updates.
Warehouse systems
Explore connections for delivery, assignment, and receipt information.
Purchasing and logistics systems
Explore ways to exchange relevant order and shipment data.
Accounting and ERP systems
Explore synchronization with existing enterprise systems where appropriate.
These connections are product directions, not a list of integrations currently available to every workspace. Availability will depend on future development and the systems involved.
Access & control
Shared operational data without giving everyone access to everything.
ImportlyAI lets different departments work from the same connected import information while permissions and visibility rules control what each user can access and update.
Built for multi-user operations
Purchasing, logistics, customs, warehouse and management teams can collaborate while maintaining clear responsibilities and access boundaries.
Role-based permissions
Control which modules and actions each permission group can view, create, edit, delete or manage.
Order visibility controls
Limit which orders individual users can access when they should not have visibility across the entire company workspace.
Workspace-based access
Keep company data separated by workspace while allowing authorized users to access the companies they work with.
Controlled account access
Authentication, workspace codes and user management help control access to operational information.
Our Team
Built by people who understand imports and software.
A focused team combining technology, product development and customer experience.
Sondos AlZaro
Technical Lead
Computer Engineering
Palestine Polytechnic University
Owns architecture, backend, database, security and infrastructure.
Meera Qunaibe
Product Engineer
Computer Science
Palestine Polytechnic University
Builds the product experience, workflows, reports and operational tools.
Mays Qunaibe
Customer Success
Software Engineering
Bethlehem University
Works with customers, manages onboarding and brings feedback back to the team.
FAQ
Questions about ImportlyAI.
Answers about getting started, daily operations, access, and future product direction.
ImportlyAI manages import operations from an approved order through supplier readiness, documents, shipping, customs, inland delivery, goods receipt, and container return.
Set up the suppliers, items, users, and permissions you need, then begin managing new import orders. You do not need to enter every historical order first.
Yes. Existing supplier and item lists can be imported from Excel. Records can also be added individually as needed.
Yes. Existing supplier and item records reduce repeated entry, and supported information from previous orders can be reused.
Yes. Containers can be recorded individually and followed through port arrival, inland delivery, receipt, and return under the same order.
Process views, document statuses, assignments, notifications, and reports help teams identify missing information, delays, and upcoming actions.
Yes. Required documents and their review status stay with the order. Discussions, assignments, warnings, and activity history also remain linked to it.
Yes. Permission groups control available modules and actions, while order visibility settings determine which orders a user can access.
Yes. Dashboards and reports show operational progress across orders and containers, subject to permissions. Teams can also record supplier evaluations.
No. Your company receives offers from its own freight providers. ImportlyAI lets your team record and compare those offers within the relevant order.
No. ImportlyAI manages the operational import process. Your accounting or ERP system remains responsible for its existing financial and enterprise functions.
ImportlyAI currently organizes import data and operational workflows. AI document extraction, broader external-partner integrations, and ERP synchronization are future product directions, not generally available features today.
No. Any future AI assistance may help prepare or review information, but final customs classification and compliance decisions remain with qualified, authorized people.
Access depends on the accounts, permissions, and order visibility configured for your workspace. Broader direct partner integrations are planned; they should not be assumed to be available today.
Contact Us
Tell us about your import operations.
Have a question about ImportlyAI or want to discuss how it could fit your company? Send us a message and our team will reply by email.
support@importlyai.comA better foundation for import operations
Build your import operations today. Be ready for AI tomorrow.
Bring orders, shipping, customs, containers, documents, costs and team activity into one connected operational platform.
Connected import operations
Controlled team access
Foundation for AI and automation
Try ImportlyAI free for 30 days. No payment information is required.
One import. One connected record. Every team working from the same information.